Committee Meeting Minutes

Present: Mark N, Brian C, Jonathan H, William M, Josh M, Stefanie, James H, Cheyenne, Elizabeth, Lisa C, Maxwell, Taylor H, Owen G, Brandi, Janessa, Forrest P

The committee opens with discussion of open service positions for new members of the committee/current members wanting to shift their commitments. 

Maxwell nominates himself for Inreach, seconded [Mark]; motion passes unanimously.

William nominates himself for Unity, seconded [Brian]; motion passes unanimously.

Stefanie nominates herself for Events, seconded [Mark]; motion passes unanimously. Stefanie further rescinds her position for graphics/fliers

Mark asks the committee for reimbursement for the purchase of fliers for the Valentine’s Day event; he spent $51.50. Lisa motions to reimburse Mark [seconded variously]; motion passes unanimously.

Mark motions to reimburse Lisa for the purchase of The 12 Traditions Illustrated for committee members to use during our weekly traditions study. Seconded variously; motion passes unanimously.

Mark discusses the costs to the committee for the meeting space at the Alano Club [$1] and buying a pot of coffee [$5], seconded variously. The motion passes unanimously. 

Mark begins a discussion around the logistics of the Valentine’s day event. What is the general format to be? Panel speakers? Smaller meetings throughout the event?

Lisa shares experience relating to the efficacy of asking speakers from other meetings to share at the panel, citing the tendency of those speakers to bring home group members from their respective groups along with them. 

Maxwell suggests that the event begin with the panel/speaker and conclude with a meeting. There is discussion around the need for more activities than just a dance; Owen and Taylor chime in with agreement that extra meetings during the event are a good idea. 

Stefanie brings up the idea of Speed Fellowship, citing recent WACYPAA experience having fun. 

There is fractured conversation about the various topics for speakers at the event. 

Elizabeth suggests potentially having panelists speak about the relevance and application of the traditions in romantic relationships.

There is nominal budgetary discussion with Forrest. Mark asks the group whether or not we should charge for the event. 

There is discussion surrounding the activities during the event. Specifically, the dessert, potluck, vampire-prom photo booth, speed fellowship, Super Smash Bros competition, some hot-sauce eating competition. 

The conference will be June 28-30th, Mark has booked the site at $100 deposit, and $9/head. Jonathan asks clarifying questions about whether our fees pay for conference space/pavilions/whether there’s any weather-protected areas, etc. There are no definitive answers at this point. Jonathan suggests that Ruby’s Inn (a nearby restaurant) could also host events if need be, or we could make sure to reserve the conference space for extra money, reserving cabins/hotel rooms.

Elizabeth stands for tickets/raffles, seconded variously; motion passes unanimously.

Janessa stands for decorations, seconded variuosly; confirmed unanimously

Owen stands for memorabilia, variously seconded; confirmed unanimously.

Brandi states that she’d like to get a bit more of a feel for the committee process before committing to a service position.

Chair: Mark N.

Treasurer: Forrest P.

Secretary: Brian C.

Third Legacy: Lisa C.

Service Liaison: Tom G.


Inreach: Maxwell

Bombsquad: Jonathan H.

Communications: Taylor H.

Prayer: Brian S.

Unity: Maxwell L.

Events: Stefanie


Facilities: Tom G.

A/V: 2

Refreshments: Bryce

Website/Facebook/Communications: Taylor H.


Memorabilia: Owen

Decorations: Janessa


Greetings: James H.

Cleanup: Josh M.

Tickets/raffles: Elizabeth

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