UCYPAA Committee Minutes 4/8/18
Pre-meeting programs committee (1030)
Kelby, Taylor, Christina, and Brian in attendance. Dan, Tom, Bailey, Spencer, and Mark arrive at 1100.
Discussion of creating an Emcee for the conference.
Motion to create the position of Emcee by Taylor; seconded Christina, unanimous (yay)
Taylor is nominated for position by Brian, seconded Kelby; unanimous (yay)
Discussion surrounding when to begin the event on Friday night; discussion of greeters/welcome tent/registration tent for people to speak to upon arrival. How do we confirm pre-registrations? At the welcome table we can inform people of the goings-on at the conference. Is someone going to have cell service to use a square to register people upon arrival?
-never a legal drink
-Q+A panel grieving/loss
Kelby brings up importance of executing whatever is on the itinerary.
Discussion of schedule for Friday:
2100 Speaker (hayden)
2200 smores activity (after speaker)
Discussion of schedule for Saturday:
0700 early riser meeting/begin marathon
0830-1000 breakfast served
1030-1200 Panel/workshop TBD
1400 Climbing/hike (guided)
1600 Panel TBD
2030 Sobriety countdown, to be followed by
2100 Evening speaker
~2215 (after close of speaker meeting) Night hike
0700 early riser meeting
1030 spiritual speaker
Discussion of reaching out to all committee members regarding topic meetings for our meeting marathons. Brainstorming for following week, committee members will sign up for chairing said meetings at next committee meeting.
Discussion of keeping meeting topics relevant to the needs of the newcomer/younger member of AA.
Mark: communications report.
Moved all the google docs relevant to the conference onto the [email protected] account. Financial information kept separately. Asks committee members to reach out to any YPAA fellowships with whom we may have connections.
Further conversation about tx center outreach; group brainstorming.